You can log in to your CampBrain account anytime to: 

• Download receipts 

• Check payment schedules 

• Add weeks of camp (if space is available) 

  
  

Give your calendar a quick check to make sure your planned dates match what we have. 

If your phone number, email, or address changes, contact us at 519-699-5100 or camp@ytr.ymca.ca

On the CampBrain login page enter your email and select “Forgot my password” to receive a reset link.

Tax receipts for this and previous years are always available in your CampBrain account. 

To speed up the registration process, camper forms will not be available during registration. Forms be available to complete beginning in March.

Mandatory for All Campers 

These forms must be completed for every camper. Most families complete them in under 10 minutes. 

Household Form 

Includes emergency contacts and an authorized pickup list. Important: Campers will only be released to individuals listed on this form.

Camper Code of Behaviour 

Outlines our expectations for behaviour and how we respond if those expectations are not met. 

Medical Form 

Helps us understand medical conditions, allergies, and medication needs so we can plan accommodations and provide safe, appropriate care. 

Consent & Waiver 

Includes: 

• Assumption of risk and limitation of liability 

• Photo consent 

• Swimming ability information so we can plan safe water activities and support confidence in the water 

  
  

Mandatory If Needed 

Complete these forms only if they apply to your camper: 

Anaphylaxis Emergency Plan 

For campers with severe allergies who may require an EpiPen. 

Seizure Plan 

For campers with a seizure history or diagnosis. 

External Support Worker Application 

For campers bringing their own external support worker. This helps us integrate that support smoothly into camp life. 

Optional Forms 

Cabin Mate Request 

Campers may request up to two friends as cabin mates. All requested campers must be within two years of age. 

We do our best to honour requests while still creating inclusive cabin groups where everyone feels welcome and has opportunities to build new friendships. 

If Your Plans Change: Modifying or Cancelling a Registration 

Program changes or cancellations

Email our camp team camp@ytr.ymca.ca. 

Adding bussing to Camp Belwood: 

Call 519-699-5100 or email camp@ytr.ymca.ca and we will update your registration. 

If something looks incorrect in your child’s registration, let us know right away. 

Please refer to the Cancellation Policy in the Before You Register section. https://www.ymcathreerivers.ca/camp-registration

We will email helpful reminders and information to get your camper ready and excited for summer. Please ensure your email address is up to date in CampBrain and check your inbox (and junk folder) regularly. 

YMCA Camp is fun. 

YMCA Camp is safe. 

YMCA Camp is a place to build friendships. 

YMCA Camp is a place to belong. 

YMCA Campers learn valuable skills at camp. 

YMCA Camp values nature. 

YMCA Camp provides a high quality of care. 

YMCA Camp is a place to return. 

These eight promises shape every decision we make at camp. 

We care about every camper’s physical, social, emotional, and mental well-being. Camp is a place to belong, build confidence, and be supported. 

To help us support your camper: 

• Share relevant information in the Medical Form or speak directly with a Camp Director. 

• Information is kept confidential and shared only on a need-to-know basis. 

Your camper’s safety is our first priority. 

• All day camp staff are trained and certified in First Aid and CPR. 

• Counsellors carry basic first aid kits and each site has a full kit on hand. 

• For minor incidents, staff provide immediate care. 

• If your child needs medical attention beyond minor first aid: 

• Staff will arrange transportation to the nearest hospital, usually by ambulance. 

• We will contact you or an emergency contact as soon as possible. 

• A staff member will stay with your camper until you arrive. 

Any additional costs, such as perscription fees, are the responsibility of the family. 

Families receive daily email updates when a camper receives medical care while at camp. 

Camp staff can support medication administration, but whenever possible, doses should be given at home. 

If your child requires medication by injection (for example, insulin), please speak with the Camp Director in advance, as an Individual Care Plan is required. 

Medication requirements 

All prescription and over-the-counter medications must: 

• Be in original packaging 

• Be labeled with the camper’s name 

• Be placed in a labeled plastic bag before arrival 

• Have clear instructions recorded in the Medical Form 

  
  

Medication must be given directly to the Site Supervisor or Health and Wellness staff. It cannot be kept in backpacks. 

Inhalers and EpiPens 

If your child uses an inhaler, EpiPen, or other lifesaving medication, we recommend sending two: 

• One carried by your child (a hip pack works well) 

• One kept with the counsellor 

• 
  

At your request, the counsellor can carry both. 

Everyone has the right to feel safe and respected at camp. 

The YMCA of Three Rivers Camps has zero tolerance for harassment, hate, or discrimination. 

This includes prejudice or intolerance based on race, ethnicity, faith, ability, sexual orientation, or gender identity or expression. 

If any parent, camper, or staff member feels threatened, bullied, abused, or belittled, they may end the conversation and report the situation to the Camp Director. Serious incidents can result in removal from the camp program. 

YMCA Camps are inclusive spaces where we expect all campers, LITs, CITs, and staff to follow behaviour and safety guidelines and live out our core values: Equity, Inclusiveness, Advocacy, Health and Wellness, Accountability, Empathy, and Respect. 

We recognize that some expectations may be challenging for Inclusion campers due to individual needs, and we offer flexibility and support where possible. However, behaviours that put others at risk or significantly disrupt camp cannot be allowed. 

Five Simple Camp Rules 

1. Keep hands and feet to yourself. 

2. Speak kindly and positively. 

3. Touch only what belongs to you. 

4. Stay within camp areas. 

5. Listen to your leaders. 

We use a simple Stoplight system to guide responses to behaviour: 

Green Light: Campers follow expectations and contribute positively. Staff use praise and positive reinforcement. 

Yellow Light: Camper behaviour breaks one of the five rules and needs redirection. 

• The camper receives a verbal warning and a check-in from a supervisor. 

• It is explained that if the behaviour continues, they may need to take a one-day break from camp. 

  
  

Red Light: Camper engages in dangerous, violent, or highly inappropriate behaviour, or possesses unsafe items. 

• The camper is suspended from camp. 

• Returning to camp depends on the severity of the behaviour and the Camper’s willingness to take responsibility and ownership. 

Suspensions and removals 

Removal from camp is a last resort, but sometimes necessary to keep everyone safe. 

• Suspensions or removals due to behaviour are not eligible for refunds. 

• A camper’s ability to return will depend on the severity of the behaviour, safety of others, and the commitment of the camper and family to address the issue. 

• If a camper returns after a one-day suspension and engages in further Yellow or Red Light behaviour, they will be removed from camp. 

Behaviour logs 

Staff document Yellow and Red behaviours in a behaviour log so we can: 

• Communicate clearly with families 

• Track patterns 

• Work together on strategies to support your camper 

We maintain high standards of safety and care: 

• Strong staff-to-camper ratios 

• Standard First Aid and CPR (Level C) 

• Lifesaving Society certifications 

• Vulnerable Sector Police Checks 

• Extensive pre-camp training and ongoing coaching 

  
  

YMCA Camp Belwood, Camp Ki-Wa-Y, Camp Waabanaki, and Camp Heidelberg are accredited members of the Ontario Camps Association (OCA), with more YMCA Day Camps working toward accreditation.

What OCA accreditation means

Our camps meet or exceed over 600 standards related to health, safety, staffing, programming, food service, emergency procedures, and overall quality. 

Swimming is a core part of camp and we follow Lifesaving Society and OCA standards. 

Day Camps: Lifejackets are required at all times for all swimmers, indoors and outdoors. 

Boating 

Boating is offered at: 

Camp Conestogo, Camp Ki-Wa-Y, Camp Belwood, Shade’s Mills, and Wildwood Lifejackets are required in all boats and any time campers are on or in the water. 

Camp runs in all kinds of weather. Sun safety is a shared responsibility.

Families can help by sending:

• Broad-spectrum SPF 30+ sunscreen

• A wide-brimmed hat

• Sunglasses

• Lightweight long sleeves

• A refillable water bottle

  
  

Staff support sun safety by:

• Reminding campers to reapply sunscreen every two hours and before/after water activities

• Encouraging hydration and shade breaks, especially between 11 a.m. and 3 p.m.

• Modeling sun-safe behaviour themselves

• Planning activities with UV and heat in mind

Morning drop-off 

Drop-off and sign-in: 8:00 a.m. to 9:00 a.m. 

The Site Supervisor (or designated staff) will greet you, sign your camper in, and take them to their group. 

Afternoon pick-up 

Pick-up and sign-out: 4:00 p.m. to 5:00 p.m. 

Staff will verify your camper’s name and check government-issued photo ID against the authorized pickup list. 

Campers are walked to the pick-up point, and staff can share brief updates about their day. 

Pick-up authorization 

Only individuals listed in the Household Form in CampBrain may pick up a camper. 

Government-issued photo ID is required at pickup. 

All day camps close at 5:00 p.m. Pick-up after this time is considered late. 

Please call the camp if you anticipate being late: 519-699-5100 

Late fees: $5 starting at 5:01 p.m., plus $1 per minute thereafter. 

Fees apply to all families, including those receiving subsidy. 

Repeated late pick-ups may result in removal from remaining camp sessions. 

If your child will be absent: 

Call 519-699-5100 or email camp@ytr.ymca.ca before 9:00 a.m. 

Include: 

• Camper’s full name 

• Camp location 

• Reason for absence (illness, appointment, day off, etc.) 

  
  

If a camper is not present at morning attendance and no absence has been reported, staff will call the contacts listed in your CampBrain account. 

Note for subsidized families: Check with your caseworker about the number of permitted absent days. Exceeding this may result in being charged at the full, non-assisted rate for additional missed days. 

Camp is full of adventure and things can get messy. Sturdy, comfortable clothing is best. 

Pack daily in a labeled backpack: 

• Nut-free lunch and two snacks 

• Refillable water bottle 

• Running shoes 

• Sandals or water shoes for swimming or water games 

• Sunscreen and bug spray 

• Hat and sunglasses 

• Weather-appropriate clothing (rain gear, extra sweater, etc.) 

• Bathing suit and towel 

• Change of clothes 

  
  

Please leave at home: 

These items may be held by staff at drop-off and returned at pick-up:

• Nut products (including peanut butter) 

• Electronics (iPods, video games, Nintendo Switch, etc.) 

• Cell phones 

• Knives or sharp objects 

• Matches or lighters 

• Personal toys, trading cards 

  
  

YMCA Camps are not responsible for lost, broken, or stolen items. 

Families are responsible for sending a lunch each day. To help your camper stay fueled and energized, please pack: 

• A large, nutritious lunch plus two snacks 

• A refillable water bottle 

• Labeled, reusable containers whenever possible 

• An insulated lunch bag with ice packs to keep food safe 

  
  

Please note: 

• Campers do not have access to microwaves or refrigerators 

• Please do not send money for purchasing lunch 

Nut Awareness 

YMCA Day Camps strive to be nut aware and do not serve nut products. Please keep peanut butter and all nut products at home to help keep all campers safe. 

Need ideas? Canada’s Food Guide is a great place to start.

Please label all belongings and pack with your camper so they know what is theirs. 

Lost something?  

Email: daycamp@ytr.ymca.ca 

You can also support camp and keep items labeled by ordering custom labels through Mabel’s Labels and search for your camp. 

We offer a selection of items families can order to remember their time at Day Camp. Watch your email for a notice when the Day Camp Tuck Shop is open.